Quick answer
A resignation letter should state your role, resignation date, last working day, notice period, handover willingness and appreciation. Keep the tone factual and keep a copy of submission proof.
This guide is written for Nigerians who need a practical next step. It gives the direct answer first, then shows what to verify, what to prepare, what mistakes to avoid and which related Explainer.NG pages can help.
What to include
The employer needs to know when you are leaving and how handover will happen. Avoid long complaints in the letter even if the job was difficult.
If there are unresolved salary, leave or benefit issues, handle them separately in writing.
- Your name
- Role
- Date
- Last working day
- Notice period
- Handover note
- Contact details
Notice period
Check your employment contract for notice requirements. If you cannot serve full notice, ask for waiver or agreement in writing.
Leaving without proper notice can affect final pay, reference or relationship.
After submission
Keep email acknowledgement or stamped copy. Prepare handover notes and return company property.
Ask about final salary, pension, tax records and reference process if needed.
Checklist
- Check contract
- State last day
- Keep tone professional
- Submit in writing
- Prepare handover
- Keep acknowledgement
People also ask
Can I resign by email?
Often yes, but follow company policy.
Should I give reason?
A short reason is optional.
Can employer reject resignation?
They can discuss notice, but resignation should be documented.
Should I mention complaints?
Use a separate factual channel.
What about final pay?
Ask HR for final settlement details.